TIER 1: COMPLIANCE ESSENTIALS
Paperwork Off Your Plate, Compliance On Point
The foundation of a legal fleet. Stop worrying about missed filings and expired tags. We handle the mandatory paperwork so you can focus on moving freight.
PODCAST Compliance Essentials
The foundation of a legal fleet. Stop worrying about missed filings and expired tags. We handle the mandatory paperwork so you can focus on moving freight.
SERVICE OVERVIEW
The Essential Compliance Engine Behind Your Fleet
Our Compliance Essentials package delivers the foundational administrative support every motor carrier needs to stay legal, organized, and road-ready.
We handle your mandatory and recurring compliance filings, maintain critical vehicle and driver documentation, and ensure all required records remain current and properly organized. This service keeps your operational credentials up to date—so you can focus on running your business with confidence.
DESIGNED FOR
Is This Tier Right For You?
The Compliance Essentials package is designed for:
Owner-operators and small fleets needing basic administrative peace of mind
Fleets that want their operational credentials and records kept current and organized
Businesses tired of tracking due dates manually
Fleets not ready for full safety management, but need a starting point for compliance
Federal Filings
Permit & Registration
Carrier Coordination
Document Management
PRICING
Compliance Essentials Made Easy
Clear monthly fees for keeping your fleet compliant and organized.
Tier 1 Compliance Essentials
$250/month Retainer
+
$75/month per unit
(Per driver or truck, whichever is greater)
Key Points:
- Annual UCR & 2290 HVUT Filings
- Biennial MCS-150 Updates
- IRP Account & Registration Management
- Insurance COI Tracking
- Basic Document & Expiration Management
WHAT WE HANDLE FOR YOU
What This Package Covers?
Synchron Safety shall provide the following services:
Unified Carrier Registration (UCR)
Synchron Safety will prepare and submit the Client's annual UCR filing. This includes verifying fleet size based on Client-provided data and ensuring timely submission.
2290 HVUT
Synchron Safety will prepare and file the annual IRS Form 2290 (Heavy Vehicle Use Tax) for all applicable vehicles (over 55,000 lbs) reported by the Client. The resulting Stamped Schedule 1 will be digitally provided to the Client.
MCS-150 Biennial Update
Synchron Safety will monitor the Client's 24-month FMCSA update requirement and file the MCS-150 biennial report using Client-provided mileage and fleet data. This service also includes updates for significant operational changes (e.g., change of address) when notified by the Client.
IRP Account Management
Synchron Safety will manage the Client's International Registration Plan (IRP) account, including:
- Processing annual IRP account renewals.
- Processing IRP fleet additions, vehicle deletions, and cab card updates as requested by the Client.
- Submitting required supporting documentation (e.g., 2290 Schedule 1, insurance) to the IRP office on the Client's behalf.
Insurance COI Tracking
Synchron Safety will:
- Maintain a digital log of the Client's provided insurance policy expiration dates (Auto Liability, Cargo, etc.).
- Proactively contact the Client's designated insurance broker 30 days prior to policy expiration to request an updated Certificate of Insurance (COI).
Digital Document Management
Synchron Safety will:
- Establish and maintain a digital folder structure for all active drivers and vehicles (trucks/trailers) reported by the Client.
- Receive, review for legibility, and digitally file essential compliance documents provided by the Client, limited to:
- Driver's CDL
- Driver's Medical Card
- Vehicle Registrations (Cab Cards)
- Vehicle Annual Inspection Reports
Expiration Tracking
Synchron Safety will:
- Maintain an expiration tracking system for the four (4) document types listed following:
- Driver's CDL
- Driver's Medical Card
- Vehicle Registrations (Cab Cards)
- Vehicle Annual Inspection Reports
- Generate and send a monthly "Upcoming Expirations" report to the Client's designated contact.
Primary Point of Contact
Synchron Safety will provide a dedicated safety & compliance email inbox for all document submissions and service inquiries related to this SOW.
Administrative Support
Synchron Safety will provide a designated Point of Contact for administrative support regarding the services listed in this SOW during standard business hours (e.g., 9:00 AM - 5:00 PM EST, Monday-Friday).
Unified Carrier Registration (UCR)
Synchron Safety will prepare and submit the Client's annual UCR filing. This includes verifying fleet size based on Client-provided data and ensuring timely submission.
2290 HVUT
Synchron Safety will prepare and file the annual IRS Form 2290 (Heavy Vehicle Use Tax) for all applicable vehicles (over 55,000 lbs) reported by the Client. The resulting Stamped Schedule 1 will be digitally provided to the Client.
MCS-150 Biennial Update
Synchron Safety will monitor the Client's 24-month FMCSA update requirement and file the MCS-150 biennial report using Client-provided mileage and fleet data. This service also includes updates for significant operational changes (e.g., change of address) when notified by the Client.
IRP Account Management
Synchron Safety will manage the Client's International Registration Plan (IRP) account, including:
- Processing annual IRP account renewals.
- Processing IRP fleet additions, vehicle deletions, and cab card updates as requested by the Client.
- Submitting required supporting documentation (e.g., 2290 Schedule 1, insurance) to the IRP office on the Client's behalf.
Insurance COI Tracking
Synchron Safety will:
- Maintain a digital log of the Client's provided insurance policy expiration dates (Auto Liability, Cargo, etc.).
- Proactively contact the Client's designated insurance broker 30 days prior to policy expiration to request an updated Certificate of Insurance (COI).
Digital Document Management
Synchron Safety will:
- Establish and maintain a digital folder structure for all active drivers and vehicles (trucks/trailers) reported by the Client.
- Receive, review for legibility, and digitally file essential compliance documents provided by the Client, limited to:
- Driver's CDL
- Driver's Medical Card
- Vehicle Registrations (Cab Cards)
- Vehicle Annual Inspection Reports
Expiration Tracking
Synchron Safety will:
- Maintain an expiration tracking system for the four (4) document types listed following:
- Driver's CDL
- Driver's Medical Card
- Vehicle Registrations (Cab Cards)
- Vehicle Annual Inspection Reports
- Generate and send a monthly "Upcoming Expirations" report to the Client's designated contact.
Primary Point of Contact
Synchron Safety will provide a dedicated safety & compliance email inbox for all document submissions and service inquiries related to this SOW.
Administrative Support
Synchron Safety will provide a designated Point of Contact for administrative support regarding the services listed in this SOW during standard business hours (e.g., 9:00 AM - 5:00 PM EST, Monday-Friday).
IMPORTANT EXCLUSION
Not Included in Compliance Essentials
Transparency is key. Tier 1 is an administrative service and expressly excludes proactive safety and risk management. To keep costs low for fleets that only need paperwork support, Tier 1 does NOT include:
ELD / HOS Logbook Auditing (Available in Tier 2)
New Hire Screening (MVR, PSP, Background)
Driver Qualification (DQ) Files (Available in Tier 3)
CSA Score Monitoring & Audit Representation
CLIENT RESPONSIBILITIES
Your Role in Compliance
The Client agrees to:
Provide all necessary documents (CDLs, medical cards, registrations, inspections, etc.) in a timely, complete, and legible format.
Immediately notify Synchron Safety of any and all changes to fleet, drivers, or company information, including new vehicle additions, vehicle disposals, new driver hires, driver terminations, and changes to company address or contact information.
Provide all necessary information (mileage, fleet counts, etc.) required to complete filings.
Provide accurate contact information for their insurance broker.
Review and provide final approval for all filings prepared by Synchron Safety on their behalf.
Pay for all third-party filing fees, taxes, and registration costs, including but not limited to UCR fees, 2290 tax liabilities, and IRP registration fees. Synchron Safety will invoice for these fees or facilitate direct payment.
SCHEDULE A MEETING
Schedule Your Compliance Review
Meet with a Synchron Safety specialist to review your DOT records, credentials, and administrative filings. We’ll outline how our team will manage your ongoing compliance.
Terms & Conditions - Synchron Safety
Thank you for your interest in Synchron Safety. By submitting your personal information through this form, you agree to the following Terms & Conditions. Please read them carefully:
1. Purpose of Data Collection
When you fill in this form, you are providing us with your personal data so that our Sales Department can contact you later regarding our services. The information you submit will be used only for this purpose, unless otherwise stated or permitted by you.
2. Consent
By submitting this form:
- You consent to us contacting you via phone, email, or other means about Synchron Safety’s services and relevant information.
- You agree that your data will be stored and processed by Synchron Safety (or its authorized service providers) to facilitate this follow-up.
- You confirm that the information you provide is accurate and up to date.
3. Data Retention
We will retain your personal information only for as long as necessary for the purposes for which it was collected, unless a longer retention period is required or permitted by law.
4. Data Privacy & Security
We take your privacy seriously. We commit to implementing reasonable technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration or destruction.
5. Sharing of Information
Your personal information may be shared with:
- Our internal Sales and Marketing teams.
- Third-party service providers (e.g., CRM, communication platforms) who assist us in managing follow-up communications. We will ensure that any third parties with whom we share your data are bound by appropriate confidentiality and data protection obligations.
6. Your Rights
Depending on where you are located, you may have the following rights with respect to your personal data:
- Access: Request a copy of the data we hold about you.
- Correction: Ask us to correct information that is inaccurate or incomplete.
- Deletion: Request that we delete your data, where permitted by law.
- Objection or Restriction: Under certain circumstances, ask us to limit how we use your data.
- Withdraw Consent: You can withdraw your consent for us to use your data for marketing follow-up, though this will not affect data used prior to withdrawal.
To exercise any of these rights, please contact us at synchronsafety@gmail.com
7. Opt-Out
If you prefer not to receive follow-up communications after having submitted the form, you may opt-out at any time by contacting us or by following any unsubscribe instructions included in our emails.
8. Use of Cookies / Tracking
We may use cookies, web beacons, or similar technologies on the page containing this form to improve user experience, track form submissions, or for analytics purposes. If applicable, our Privacy Policy (see below) describes how these technologies are used and how you can manage your preferences.
9. Links to Other Pages
This form may link to (or be embedded in) other parts of our website. Please note that when you visit other pages, their own Terms & Conditions or Privacy Policy may also apply.
10. Changes to These Terms
We reserve the right to modify these Terms & Conditions at any time. When we do, we will update the “Last updated” date above. Your continued use of the form after such changes constitutes your acceptance of the new Terms.
11. Limitation of Liability
To the maximum extent permitted by law, Synchron Safety is not liable for any indirect, special, incidental, or consequential damages arising from or relating to the use of this form or the follow-up process.
12. Governing Law
These Terms shall be governed by and construed in accordance with the laws of The Unites States of America, without regard to its conflict of law principles.
13. Contact Information
If you have any questions about these Terms & Conditions or our data practices, please contact us at:
Email: Synchron Safety
