Industry Event
The one partnership that will change your fleet’s future. With Synchron Safety Services, you gain a partner dedicated to your company’s growth and compliance.
Our Services
Synchron Safety Services provides complete trucking safety and compliance solutions.
Safety Tiers
Synchron Safety will prepare and submit the Client's annual UCR filing. This includes verifying fleet size based on Client-provided data and ensuring timely submission.
Synchron Safety will prepare and file the annual IRS Form 2290 (Heavy Vehicle Use Tax) for all applicable vehicles (over 55,000 lbs) reported by the Client. The resulting Stamped Schedule 1 will be digitally provided to the Client.
Synchron Safety will monitor the Client's 24-month FMCSA update requirement and file the MCS-150 biennial report using Client-provided mileage and fleet data. This service also includes updates for significant operational changes (e.g., change of address) when notified by the Client.
Synchron Safety will manage the Client's International Registration Plan (IRP) account, including:
Synchron Safety will:
Synchron Safety will:
Synchron Safety will:
Synchron Safety will provide a dedicated safety & compliance email inbox for all document submissions and service inquiries related to this SOW.
Synchron Safety will provide a designated Point of Contact for administrative support regarding the services listed in this SOW during standard business hours (e.g., 9:00 AM - 5:00 PM EST, Monday-Friday).
Synchron Safety will prepare and submit the Client's annual UCR filing. This includes verifying fleet size based on Client-provided data and ensuring timely submission.
Synchron Safety will prepare and file the annual IRS Form 2290 (Heavy Vehicle Use Tax) for all applicable vehicles (over 55,000 lbs) reported by the Client. The resulting Stamped Schedule 1 will be digitally provided to the Client.
Synchron Safety will monitor the Client's 24-month FMCSA update requirement and file the MCS-150 biennial report using Client-provided mileage and fleet data. This service also includes updates for significant operational changes (e.g., change of address) when notified by the Client.
Synchron Safety will manage the Client's International Registration Plan (IRP) account, including:
Synchron Safety will:
Synchron Safety will:
Synchron Safety will:
Synchron Safety will provide a dedicated safety & compliance email inbox for all document submissions and service inquiries related to this SOW.
Synchron Safety will provide a designated Point of Contact for administrative support regarding the services listed in this SOW during standard business hours (e.g., 9:00 AM - 5:00 PM EST, Monday-Friday).
Synchron Safety specialists will access the Client's ELD platform daily to review all driver logs for HOS compliance.
Audits will scan for 11/14/30-min/70-hour violations, unassigned driving, improper edits, and form/manner errors.
Synchron Safety will send correction notices directly to drivers (via ELD, email, or fleet message) for required log corrections. Management will be copied.
The Client will receive weekly and/or monthly reports summarizing fleet-wide HOS performance.
Synchron Safety will enroll all Client drivers into a real-time CDL monitoring platform.
The platform will provide daily checks on the status of each driver's CDL.
Synchron Safety will receive and immediately act upon alerts for any change in driver status (suspensions, revocations, new violations, expired medical card).
Upon receiving a critical negative alert, Synchron Safety will immediately notify the Client's designated contact.
Synchron Safety will perform administrative management of the Client's Highway Use Tax (HUT) permit accounts for NY, KY, NM, OR, and CT.
This service is strictly limited to: (a) Adding new vehicles to the Client's active accounts, (b) Removing sold or inactive vehicles from the Client's accounts, and (c) Verifying account status (active/inactive) with the state.
This service explicitly *excludes* the preparation, calculation, and filing of any periodic mileage or tax reports (e.g., quarterly, monthly, or annual HUT/weight-distance tax returns). This service is included in Tier 3.
Synchron Safety will manage the Client's TRUCRS account, including registering all applicable units and ensuring compliance with California Air Resources Board (CARB) regulations.
Synchron Safety will prepare and submit the Client's annual UCR filing. This includes verifying fleet size based on Client-provided data and ensuring timely submission.
Synchron Safety will prepare and file the annual IRS Form 2290 (Heavy Vehicle Use Tax) for all applicable vehicles (over 55,000 lbs) reported by the Client. The resulting Stamped Schedule 1 will be digitally provided to the Client.
Synchron Safety will monitor the Client's 24-month FMCSA update requirement and file the MCS-150 biennial report using Client-provided mileage and fleet data. This service also includes updates for significant operational changes (e.g., change of address) when notified by the Client.
Synchron Safety will manage the Client's International Registration Plan (IRP) account, including:
Synchron Safety will:
Synchron Safety will:
Synchron Safety will:
Synchron Safety will provide a dedicated safety & compliance email inbox for all document submissions and service inquiries related to this SOW.
Synchron Safety will provide a designated Point of Contact for administrative support regarding the services listed in this SOW during standard business hours (e.g., 9:00 AM - 5:00 PM EST, Monday-Friday).
Synchron Safety specialists will access the Client's ELD platform daily to review all driver logs for HOS compliance.
Audits will scan for 11/14/30-min/70-hour violations, unassigned driving, improper edits, and form/manner errors.
Synchron Safety will send correction notices directly to drivers (via ELD, email, or fleet message) for required log corrections. Management will be copied.
The Client will receive weekly and/or monthly reports summarizing fleet-wide HOS performance.
Synchron Safety will enroll all Client drivers into a real-time CDL monitoring platform.
The platform will provide daily checks on the status of each driver's CDL.
Synchron Safety will receive and immediately act upon alerts for any change in driver status (suspensions, revocations, new violations, expired medical card).
Upon receiving a critical negative alert, Synchron Safety will immediately notify the Client's designated contact.
Synchron Safety will perform administrative management of the Client's Highway Use Tax (HUT) permit accounts for NY, KY, NM, OR, and CT.
This service is strictly limited to: (a) Adding new vehicles to the Client's active accounts, (b) Removing sold or inactive vehicles from the Client's accounts, and (c) Verifying account status (active/inactive) with the state.
This service explicitly *excludes* the preparation, calculation, and filing of any periodic mileage or tax reports (e.g., quarterly, monthly, or annual HUT/weight-distance tax returns). This service is included in Tier 3.
Synchron Safety will manage the Client's TRUCRS account, including registering all applicable units and ensuring compliance with California Air Resources Board (CARB) regulations.
Manage the full pre-hire process for all driver applicants, including:
Synchron Safety will schedule and conduct a live, online video call with each newly-hired driver. This session will include a comprehensive review of the Client's provided company policies, safety procedures, and compliance expectations (e.g., HOS, accident reporting, vehicle inspections).
Create, audit, and maintain a 100% compliant DQ file for every driver, including the application, road test, MVR, medical card, and all other required documents.
Conduct and document the FMCSA-required annual review of each driver's performance, MVR, and safety record.
Identify and maintain an internal "High-Risk Watch List" for drivers with poor performance, violations, or high incident frequency.
Conduct one-on-one coaching interviews with drivers who receive violations, fail inspections, trigger safety alerts, or demonstrate non-compliance.
Actively monitor all CSA (Compliance, Safety, Accountability) BASIC categories for negative trends. Develop and deliver monthly Corrective Action Plans (CAPs) to Client management.
Investigate, prepare, and submit all eligible DataQ challenges to the FMCSA to remove incorrect, non-preventable, or disputable violations from the Client's safety record.
Track all DOT roadside inspections. Coordinate with the Client's maintenance team to receive and file all proof of repair documentation for vehicle violations.
Maintain 100% audit-ready digital folders for all drivers (DQ), vehicles (Maintenance), and company records. In the event of an FMCSA or insurance audit, Synchron Safety will compile and organize all requested documentation for submission.
Includes all services from Tier 2 (add/remove units, status checks) PLUS the preparation and filing of all periodic mileage and tax reports (e.g., quarterly, monthly) for NY, KY, NM, OR, CT.
Provide the Client with full, transparent access to the Synchron Safety Transportation Management System (TMS) for 24/7 visibility into all compliance files.
Assign a dedicated Safety Coordinator to act as the Client's primary, high-level point of contact for all strategic safety and compliance issues.
Synchron Safety will prepare and submit the Client's annual UCR filing. This includes verifying fleet size based on Client-provided data and ensuring timely submission.
Synchron Safety will prepare and file the annual IRS Form 2290 (Heavy Vehicle Use Tax) for all applicable vehicles (over 55,000 lbs) reported by the Client. The resulting Stamped Schedule 1 will be digitally provided to the Client.
Synchron Safety will monitor the Client's 24-month FMCSA update requirement and file the MCS-150 biennial report using Client-provided mileage and fleet data. This service also includes updates for significant operational changes (e.g., change of address) when notified by the Client.
Synchron Safety will manage the Client's International Registration Plan (IRP) account, including:
Synchron Safety will:
Synchron Safety will:
Synchron Safety will:
Synchron Safety will provide a dedicated safety & compliance email inbox for all document submissions and service inquiries related to this SOW.
Synchron Safety will provide a designated Point of Contact for administrative support regarding the services listed in this SOW during standard business hours (e.g., 9:00 AM - 5:00 PM EST, Monday-Friday).
Synchron Safety specialists will access the Client's ELD platform daily to review all driver logs for HOS compliance.
Audits will scan for 11/14/30-min/70-hour violations, unassigned driving, improper edits, and form/manner errors.
Synchron Safety will send correction notices directly to drivers (via ELD, email, or fleet message) for required log corrections. Management will be copied.
The Client will receive weekly and/or monthly reports summarizing fleet-wide HOS performance.
Synchron Safety will enroll all Client drivers into a real-time CDL monitoring platform.
The platform will provide daily checks on the status of each driver's CDL.
Synchron Safety will receive and immediately act upon alerts for any change in driver status (suspensions, revocations, new violations, expired medical card).
Upon receiving a critical negative alert, Synchron Safety will immediately notify the Client's designated contact.
Synchron Safety will perform administrative management of the Client's Highway Use Tax (HUT) permit accounts for NY, KY, NM, OR, and CT.
This service is strictly limited to: (a) Adding new vehicles to the Client's active accounts, (b) Removing sold or inactive vehicles from the Client's accounts, and (c) Verifying account status (active/inactive) with the state.
This service explicitly *excludes* the preparation, calculation, and filing of any periodic mileage or tax reports (e.g., quarterly, monthly, or annual HUT/weight-distance tax returns). This service is included in Tier 3.
Synchron Safety will manage the Client's TRUCRS account, including registering all applicable units and ensuring compliance with California Air Resources Board (CARB) regulations.
Manage the full pre-hire process for all driver applicants, including:
Synchron Safety will schedule and conduct a live, online video call with each newly-hired driver. This session will include a comprehensive review of the Client's provided company policies, safety procedures, and compliance expectations (e.g., HOS, accident reporting, vehicle inspections).
Create, audit, and maintain a 100% compliant DQ file for every driver, including the application, road test, MVR, medical card, and all other required documents.
Conduct and document the FMCSA-required annual review of each driver's performance, MVR, and safety record.
Identify and maintain an internal "High-Risk Watch List" for drivers with poor performance, violations, or high incident frequency.
Conduct one-on-one coaching interviews with drivers who receive violations, fail inspections, trigger safety alerts, or demonstrate non-compliance.
Actively monitor all CSA (Compliance, Safety, Accountability) BASIC categories for negative trends. Develop and deliver monthly Corrective Action Plans (CAPs) to Client management.
Investigate, prepare, and submit all eligible DataQ challenges to the FMCSA to remove incorrect, non-preventable, or disputable violations from the Client's safety record.
Track all DOT roadside inspections. Coordinate with the Client's maintenance team to receive and file all proof of repair documentation for vehicle violations.
Maintain 100% audit-ready digital folders for all drivers (DQ), vehicles (Maintenance), and company records. In the event of an FMCSA or insurance audit, Synchron Safety will compile and organize all requested documentation for submission.
Includes all services from Tier 2 (add/remove units, status checks) PLUS the preparation and filing of all periodic mileage and tax reports (e.g., quarterly, monthly) for NY, KY, NM, OR, CT.
Provide the Client with full, transparent access to the Synchron Safety Transportation Management System (TMS) for 24/7 visibility into all compliance files.
Assign a dedicated Safety Coordinator to act as the Client's primary, high-level point of contact for all strategic safety and compliance issues.
Synchron Safety will log all driver-received moving violations, collect citations, and track court dates.
Synchron Safety will act as the administrative liaison for the Client's designated legal team, organizing and submitting documentation to assist in disputing violations.
Synchron Safety will act as the primary point of contact for all accident and incident reports, conduct driver interviews, collect evidence, and retrieve police reports.
Synchron Safety will manage the entire claim lifecycle for Liability, Cargo, and Physical Damage claims.
Synchron Safety will act as the Client's expert representative, communicating directly with insurance adjusters, advocating in disputed-fault cases, and challenging under-valuations.
Synchron Safety will manage all insurance policy updates (adding/deleting units) and compile safety data to support annual policy renewal.
Synchron Safety will conduct a comprehensive review of the Client's existing safety policies and company safety plan (if one exists) to identify gaps, outdated information, or areas of non-compliance.
Based on the policy review and an analysis of the Client's specific operations and CSA score weaknesses, Synchron Safety will draft, rewrite, or create custom safety policies and a comprehensive company safety plan.
These policies and the safety plan will be designed to proactively address risk, improve safety performance, and support the Client's growth. Synchron Safety will partner with Client management to review and advise on the implementation of new policies (e.g., in driver handbooks, onboarding, and training).
Synchron Safety will compile all mileage and fuel data (collected via the "Fuel & Mileage Audit" service) to calculate and file the Client's quarterly International Fuel Tax Agreement (IFTA) return.
In addition to the TMS, the Client will receive, real-time access to the "Claim Terminal" to view the live status, all supporting documents, and communication logs for all open claims.
Fulfill all responsibilities outlined in the Tier 1, 2, and 3 SOWs.
Provide all current company policies, handbooks, and safety plans for review.
Provide a complete and accurate driver roster for CDL monitoring
Be responsible for the company-wide dissemination and enforcement of all new policies.
Provide all necessary mileage data and fuel purchase records in a timely manner for the preparation of IFTA tax filings.
Report any and all accidents, incidents, or spills to Synchron Safety within a short time.
Submit all driver-received moving violations or citations to Synchron Safety within 24 hours.
Provide Synchron Safety with full authorization to speak to their insurance broker and adjusters.
Provide contact information for their designated attorney or ticket resolution service.
Understand and agree that the Client is solely responsible for all attorney's fees, court costs, fines, and claim deductibles.
Pay all tax liabilities calculated for IFTA and HUT filings. Synchron Safety is responsible for calculation and filing, but not payment of taxes due.
Cost Comparison
Real fleet examples comparing a single in-house safety employee at max capacity versus our scalable team-based execution model.
Tier | In-House | Synchron Safety | You Save |
|---|---|---|---|
TIER 1 24 Trucks | $4,000 /mo | $2,050 /mo | $1,950 /mo
$23,400 /yr |
TIER 2 21 Trucks | $6,000 /mo | $3,075 /mo | $2,925 /mo
$35,100 /yr |
TIER 3 18 Trucks | $8,000 /mo | $4,050 /mo | $3,950 /mo
$47,400 /yr |
TIER 4 15 Trucks | $10,000 /mo | $5,100 /mo | $4,900 /mo
$58,000 /yr |
TIER 1 | 24 Trucks |
|---|---|
In-House: | $4,000 /mo |
Synchron Safety: | $2,050 /mo |
Save: | $1,950 /mo
$23,400 /yr |
TIER 2 | 21 Trucks |
|---|---|
In-House: | $6,000 /mo |
Synchron Safety: | $3,075 /mo |
Save: | $2,925 /mo
$35,100 /yr |
TIER 3 | 18 Trucks |
|---|---|
In-House: | $8,000 /mo |
Synchron Safety: | $4,050 /mo |
Save: | $3,950 /mo
$47,400 /yr |
TIER 4 | 15 Trucks |
|---|---|
In-House: | $10,000 /mo |
Synchron Safety: | $5,100 /mo |
Save: | $4,900 /mo
$58,000 /yr |
Schedule a Meeting
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Let us take the stress out of safety management so you can drive your business forward.