Changing your trucking company’s name is a complex but necessary process. Doing it incorrectly can lead to violations, fines, or even a failed inspection. This guide will help you understand the full scope of a name change—from federal requirements with the FMCSA to specific state-level filings.
Why a Name Change Isn't Just for Rebranding
Let’s imagine you’re “Speedy Hauling Inc.” in Illinois, and you’ve decided to rebrand as “Pioneer Logistics LLC.”
This isn’t just about getting a new logo for your trucks; it’s a critical compliance event. Every government agency—from the FMCSA to state tax departments—knows your company by its legal name.
If your paperwork doesn’t match your brand, it can raise red flags during a DOT roadside inspection or a compliance audit.
A name change is a prime example of why your administrative paperwork must always be as buttoned-up as your trucks.
Failing to update records can lead to:
An out-of-service order for a driver
An “Unsatisfactory” safety rating
Civil penalties
STEP 1: Formalize the Change in Your Home State
The very first step is to make the change legal.
For “Pioneer Logistics LLC,” this means filing an Articles of Amendment with the Illinois Secretary of State. This single document is your most important piece of evidence—it proves the name change is official.
You’ll need a certified copy of this document for almost every subsequent filing, so make sure to get several copies.
STEP 2: The Federal Foundation — Updating FMCSA and IRS Records
Before you tackle state-specific permits, you must update your federal records. This ensures your USDOT number and MC number are tied to your new legal name.
FMCSA:
You need to file two key forms:
MCS-150 form (or the appropriate series, like MCS-150B for HazMat carriers) — updates USDOT information. This is free and can often be done online.
MCSA-5889 Motor Carrier Records Change Form — updates your operating authority (MC number). This requires a fee and is essential to keep your authority active. Your insurance company will also need this to update filings with the FMCSA.
You can submit both forms via the FMCSA’s portal.
IRS:
For an LLC, you can:
Check the name change box on your next tax return, or
Write a letter to the IRS with a copy of your Articles of Amendment
After submission, allow for processing time. You can verify updates in the FMCSA SAFER Company Snapshot within 1–2 days.
STEP 3: State-by-State Record Updates — Compliance Checklist
Once federal records are in order, handle the states where you operate. This is where missing a step can cause compliance problems.
Connecticut
Secretary of the State:Â File an amendment online to officially change your name.
Department of Revenue Services:Â Use the “Business Change in Status” form or send a letter with your Articles of Amendment.
DMV:Â Send a written request to the Dealers and Repairers Licensing Unit with your new Articles of Amendment and updated insurance.
Oregon
Secretary of State:Â File an Articles of Amendment. Processing can be slow, and online filing may not be available.
Department of Revenue:Â Update your name via the “Combined Payroll Tax Business Change in Status Form” or your Revenue Online account.
ODOT: Â Contact the Motor Carrier Section for IRP changes. Submit a written request with documentation.
Kentucky
KYU Permit:  Contact the Kentucky Transportation Cabinet’s Division of Motor Carriers by phone or email. Provide your KYU number and Articles of Amendment.
New York
Department of Taxation and Finance:Â Update through your Business Online Services account or by mailing Form DTF-95.
New Mexico
Taxation and Revenue Department: Â Update online via the TAP portal, uploading your Articles of Amendment. If unavailable, mail Form ACD-31015.
The Big Picture: Why This Is Essential for Safety and Compliance
A failed inspection due to mismatched company names isn’t just inconvenient—it can damage your CSA score.
A high CSA score can lead to:
More frequent roadside inspections
A federal safety audit
Higher insurance premiums
This is a good time to review your compliance procedures. Include a name change checklist in your driver onboarding process to ensure nothing is missed.
FOR MORE INFORMATION
Stay Compliant, Stay on the Road
Changing a company name is a significant undertaking that requires attention to detail. By starting with your home state and FMCSA before moving to state permits, you can avoid common pitfalls and keep your fleet moving.
Proactive compliance is the best way to maintain a strong safety record and protect your business.