TIER 2: COMPLIANCE MONITOR
Stay Ahead of Compliance—Every Single Day
Proactive monitoring, real-time oversight, and state-level admin support for growing fleets.
PODCAST Compliance Monitor
Proactive monitoring, real-time oversight, and state-level admin support for growing fleets.
SERVICE OVERVIEW
Your Proactive Compliance Support Solution
An enhanced compliance package combining foundational admin services with daily ELD audits, real-time CDL monitoring, HUT administration, and CARB oversight—designed to reduce your top safety and regulatory risks.
DESIGNED FOR
Who Can Benefit from Compliance Monitor?
The Tier 2 package is ideal for:
Growing fleets
Fleets needing daily compliance monitoring
Teams requiring interstate permit support
Operations not ready to hire a full-time safety director
ELD & HOS Audits
License Monitoring
Admin Support
State & CARB Compliance
PRICING
Compliance Essentials Made Easy
Clear monthly fees for keeping your fleet compliant and organized.
Tier 2 Compliance Monitor
$450/month Retainer
+
$125/month per unit
(Per driver or truck, whichever is greater)
Key Points:
- Annual UCR & 2290 HVUT Filings
- Biennial MCS-150 Updates
- IRP Account & Registration Management
- Insurance COI Tracking
- Basic Document & Expiration Management
- Daily ELD & HOS Log Auditing
- Real-time CDL Status Monitoring
- HUT Account Administration (Add/Remove Units)
- California CARB (TRUCRS) Management
WHAT THIS PACKAGE COVERS?
Mitigate High-Risk Compliance Areas
Synchron Safety shall provide the following services:
Unified Carrier Registration (UCR)
Synchron Safety will prepare and submit the Client's annual UCR filing. This includes verifying fleet size based on Client-provided data and ensuring timely submission.
2290 HVUT
Synchron Safety will prepare and file the annual IRS Form 2290 (Heavy Vehicle Use Tax) for all applicable vehicles (over 55,000 lbs) reported by the Client. The resulting Stamped Schedule 1 will be digitally provided to the Client.
MCS-150 Biennial Update
Synchron Safety will monitor the Client's 24-month FMCSA update requirement and file the MCS-150 biennial report using Client-provided mileage and fleet data. This service also includes updates for significant operational changes (e.g., change of address) when notified by the Client.
IRP Account Management
Synchron Safety will manage the Client's International Registration Plan (IRP) account, including:
- Processing annual IRP account renewals.
- Processing IRP fleet additions, vehicle deletions, and cab card updates as requested by the Client.
- Submitting required supporting documentation (e.g., 2290 Schedule 1, insurance) to the IRP office on the Client's behalf.
Insurance COI Tracking
Synchron Safety will:
- Maintain a digital log of the Client's provided insurance policy expiration dates (Auto Liability, Cargo, etc.).
- Proactively contact the Client's designated insurance broker 30 days prior to policy expiration to request an updated Certificate of Insurance (COI).
Digital Document Management
Synchron Safety will:
- Establish and maintain a digital folder structure for all active drivers and vehicles (trucks/trailers) reported by the Client.
- Receive, review for legibility, and digitally file essential compliance documents provided by the Client, limited to:
- Driver's CDL
- Driver's Medical Card
- Vehicle Registrations (Cab Cards)
- Vehicle Annual Inspection Reports
Expiration Tracking
Synchron Safety will:
- Maintain an expiration tracking system for the four (4) document types listed following:
- Driver's CDL
- Driver's Medical Card
- Vehicle Registrations (Cab Cards)
- Vehicle Annual Inspection Reports
- Generate and send a monthly "Upcoming Expirations" report to the Client's designated contact.
Primary Point of Contact
Synchron Safety will provide a dedicated safety & compliance email inbox for all document submissions and service inquiries related to this SOW.
Administrative Support
Synchron Safety will provide a designated Point of Contact for administrative support regarding the services listed in this SOW during standard business hours (e.g., 9:00 AM - 5:00 PM EST, Monday-Friday).
Daily ELD Logbook Auditing
Synchron Safety specialists will access the Client's ELD platform daily to review all driver logs for HOS compliance.
Violation & Anomaly Review
Audits will scan for 11/14/30-min/70-hour violations, unassigned driving, improper edits, and form/manner errors.
Driver Correction Notices
Synchron Safety will send correction notices directly to drivers (via ELD, email, or fleet message) for required log corrections. Management will be copied.
HOS Compliance Reporting
The Client will receive weekly and/or monthly reports summarizing fleet-wide HOS performance.
Driver Enrollment
Synchron Safety will enroll all Client drivers into a real-time CDL monitoring platform.
Daily Status Monitoring
The platform will provide daily checks on the status of each driver's CDL.
Immediate Alerting
Synchron Safety will receive and immediately act upon alerts for any change in driver status (suspensions, revocations, new violations, expired medical card).
Proactive Response
Upon receiving a critical negative alert, Synchron Safety will immediately notify the Client's designated contact.
HUT Account Management
Synchron Safety will perform administrative management of the Client's Highway Use Tax (HUT) permit accounts for NY, KY, NM, OR, and CT.
Scope of Service
This service is strictly limited to: (a) Adding new vehicles to the Client's active accounts, (b) Removing sold or inactive vehicles from the Client's accounts, and (c) Verifying account status (active/inactive) with the state.
Exclusions
This service explicitly *excludes* the preparation, calculation, and filing of any periodic mileage or tax reports (e.g., quarterly, monthly, or annual HUT/weight-distance tax returns). This service is included in Tier 3.
TRUCRS Account Management
Synchron Safety will manage the Client's TRUCRS account, including registering all applicable units and ensuring compliance with California Air Resources Board (CARB) regulations.
Unified Carrier Registration (UCR)
Synchron Safety will prepare and submit the Client's annual UCR filing. This includes verifying fleet size based on Client-provided data and ensuring timely submission.
2290 HVUT
Synchron Safety will prepare and file the annual IRS Form 2290 (Heavy Vehicle Use Tax) for all applicable vehicles (over 55,000 lbs) reported by the Client. The resulting Stamped Schedule 1 will be digitally provided to the Client.
MCS-150 Biennial Update
Synchron Safety will monitor the Client's 24-month FMCSA update requirement and file the MCS-150 biennial report using Client-provided mileage and fleet data. This service also includes updates for significant operational changes (e.g., change of address) when notified by the Client.
IRP Account Management
Synchron Safety will manage the Client's International Registration Plan (IRP) account, including:
- Processing annual IRP account renewals.
- Processing IRP fleet additions, vehicle deletions, and cab card updates as requested by the Client.
- Submitting required supporting documentation (e.g., 2290 Schedule 1, insurance) to the IRP office on the Client's behalf.
Insurance COI Tracking
Synchron Safety will:
- Maintain a digital log of the Client's provided insurance policy expiration dates (Auto Liability, Cargo, etc.).
- Proactively contact the Client's designated insurance broker 30 days prior to policy expiration to request an updated Certificate of Insurance (COI).
Digital Document Management
Synchron Safety will:
- Establish and maintain a digital folder structure for all active drivers and vehicles (trucks/trailers) reported by the Client.
- Receive, review for legibility, and digitally file essential compliance documents provided by the Client, limited to:
- Driver's CDL
- Driver's Medical Card
- Vehicle Registrations (Cab Cards)
- Vehicle Annual Inspection Reports
Expiration Tracking
Synchron Safety will:
- Maintain an expiration tracking system for the four (4) document types listed following:
- Driver's CDL
- Driver's Medical Card
- Vehicle Registrations (Cab Cards)
- Vehicle Annual Inspection Reports
- Generate and send a monthly "Upcoming Expirations" report to the Client's designated contact.
Primary Point of Contact
Synchron Safety will provide a dedicated safety & compliance email inbox for all document submissions and service inquiries related to this SOW.
Administrative Support
Synchron Safety will provide a designated Point of Contact for administrative support regarding the services listed in this SOW during standard business hours (e.g., 9:00 AM - 5:00 PM EST, Monday-Friday).
Daily ELD Logbook Auditing
Synchron Safety specialists will access the Client's ELD platform daily to review all driver logs for HOS compliance.
Violation & Anomaly Review
Audits will scan for 11/14/30-min/70-hour violations, unassigned driving, improper edits, and form/manner errors.
Driver Correction Notices
Synchron Safety will send correction notices directly to drivers (via ELD, email, or fleet message) for required log corrections. Management will be copied.
HOS Compliance Reporting
The Client will receive weekly and/or monthly reports summarizing fleet-wide HOS performance.
Driver Enrollment
Synchron Safety will enroll all Client drivers into a real-time CDL monitoring platform.
Daily Status Monitoring
The platform will provide daily checks on the status of each driver's CDL.
Immediate Alerting
Synchron Safety will receive and immediately act upon alerts for any change in driver status (suspensions, revocations, new violations, expired medical card).
Proactive Response
Upon receiving a critical negative alert, Synchron Safety will immediately notify the Client's designated contact.
HUT Account Management
Synchron Safety will perform administrative management of the Client's Highway Use Tax (HUT) permit accounts for NY, KY, NM, OR, and CT.
Scope of Service
This service is strictly limited to: (a) Adding new vehicles to the Client's active accounts, (b) Removing sold or inactive vehicles from the Client's accounts, and (c) Verifying account status (active/inactive) with the state.
Exclusions
This service explicitly *excludes* the preparation, calculation, and filing of any periodic mileage or tax reports (e.g., quarterly, monthly, or annual HUT/weight-distance tax returns). This service is included in Tier 3.
TRUCRS Account Management
Synchron Safety will manage the Client's TRUCRS account, including registering all applicable units and ensuring compliance with California Air Resources Board (CARB) regulations.
SERVICE ASSUMPTIONS & EXCLUSIONS
Not Included in Compliance Monitor
This "Compliance Monitor" package EXPRESSLY EXCLUDES all advanced safety director and risk management services. Excluded services include, but are not limited to:
NO preparation or filing of HUT/Weight-Distance tax returns (Included in Tier 3)
NO Driver Qualification (DQ) file creation, management, or auditing
NO Pre-Hire Driver Evaluation (MVR, PSP, Background Checks) (Included in Tier 3)
NO Annual Driver Reviews or Driver Safety Interviews (Included in Tier 3)
NO CSA score monitoring, DataQ challenges, or Corrective Action Plans (Included in Tier 3)
NO audit management or representation (Included in Tier 3)
NO accident investigation or claims management (Included in Tier 4)
NO moving violation or ticket support (Included in Tier 3)
CLIENT RESPONSIBILITIES
Your Role in Compliance
The Client agrees to:
Fulfill all responsibilities outlined in the Tier 1 SOW.
Provide Synchron Safety with full administrative access to their ELD platform and all state HUT / CARB portals.
Ensure all drivers are properly set up in the ELD system.
Provide a complete and accurate driver roster for CDL monitoring
Enforce corrective actions for drivers with repeat HOS violations.
Immediately remove any driver from safety-sensitive functions upon notification of a disqualifying CDL status.
Provide all vehicle information (VIN, make, model, year, engine info) required for CARB TRUCRS registration.