Service Overview
Solutions We Provide
Synchron Safety Services provides complete trucking safety and compliance solutions.
We protect your operations, streamline your compliance processes, and support your company’s long-term success.
Setup, Compliance, Support
Carrier Setup, Compliance Maintenance, and Ongoing Management
We handle not only the initial setup of your carrier operations but also the continuous maintenance, renewal, and management of your compliance requirements.
Our services ensure that your authority remains active, permits stay valid, and your fleet remains fully operational throughout your business cycle.
From Startup to Safety
Services include
FMCSA & DOT Account Setup
Reinstatement of suspended MC and DOT numbers
Drug & Alcohol Consortium enrollment and maintenance
IRP (International Registration Plan) setup, maintenance, and renewal support
Clean Truck Program setup and ongoing management
IFTA activation, quarterly filing assistance, and account maintenance
2290 HVUT tax filings and annual renewals
Ongoing account monitoring to prevent compliance lapses
Permit & Registration
Registration Handling
Permit and Registration Management
Highway Use Tax (HUT) permit filings and renewals (NY, KYU, NM WDT, OR)
IRP and IFTA activations and ongoing management
2290 HVUT filings for heavy vehicles
Permit management during carrier transitions
Certificate of Insurance (COI) tracking and updates
Registration expiration tracking and renewals
Insurance Support
Insurance Support Services
Insurance policy onboarding preparation
Full loss run report gathering for annual renewals
Coordination with brokers and underwriters
Support for insurance renewal compliance documentation
Insurance Renewals
Accident Investigation
Claim Documentation
Insurance & Claims
Insurance and Claims Management
Filing and managing liability, cargo, physical damage, and bond claims
Full accident investigation support and documentation gathering
Tracking settlements and insurer communications
Internal claims system management and ticket closures
Primary contact with insurance adjusters on claims
Driver Risk & Safety
Driver Evaluation and Risk Management
Pre-hire driver screening (MVR, PSP, background check review)
Annual driver evaluations for performance and risk scoring
High-risk driver identification and intervention programs
CDL status monitoring for suspensions, revocations, or expirations
Post-violation interviews and retraining suggestions
Maintaining Driver Safety History Files
Pre-Hire Screening
Annual Reviews
Tracking & Reporting
ELD & Logbook Oversight
ELD Audit and Monitoring Services
Daily review of driver logs for HOS compliance
Fuel vs. logbook mileage and trip verification
Weekly summaries of logbook compliance performance
Monthly mileage and fuel audits for IFTA filing
Quarterly ELD violation tracking and reporting
Annual compliance summaries for insurance and audits
Regulatory Filings Support
Compliance and Regulatory Filings
UCR (Unified Carrier Registration) annual filing
MCS-150 biennial FMCSA updates
2290 HVUT tax filings and renewals
Highway Use Tax filings for NY, NM, OR, KY, CT
SCAC code registration and renewals
California CARB compliance registration and updates
State Tax Compliance
Post-Audit Monitoring
Audit Support
Audit Support & Defense
Audit Support and Representation
Full audit document preparation and submission to auditors
Representation during FMCSA, DOT, or state audits (remote and in-person options)
In-person audit representation available (additional fees apply)
Corrective Action Plan (CAP) drafting and implementation
Disputing wrongful violations through DataQ
Post-audit compliance monitoring and support
Maintenance Records
Maintenance and Recordkeeping Oversight
Tracking and filing maintenance records (repairs, inspections, services)
Uploading annual inspections and repair receipts into TMS systems
Ensuring maintenance compliance for audits and insurance reviews
Supervising data entry related to fleet maintenance documentation
TMS Uploads
Audit-Ready Records
Ticket Case Tracking
Violation Documentation
Ticket Violation Help
Ticket Violation Support Services
Assisting drivers with ticket resolution by coordinating with traffic attorneys
Documenting violations and managing communication
Monitoring case outcomes and closing ticket records
Compliance Docs & Alerts
Data Entry and Safety Documentation Management
Uploading all necessary documentation for trucks, trailers, and drivers
Weekly monitoring of expiration alerts
Monthly review and verification of compliance items (registration, permits, inspections)
Quarterly and annual compliance report creation for audit readiness
Driver & Vehicle Docs
Expiration Alerts
Secure Storage
TMS Access
TMS & Claim Portal
Carrier Coordination and Software Access
Acting as liaison between clients and internal safety departments
Monitoring and escalating open safety issues
Providing access to the Synchron Transportation Management System (TMS) after six months of continuous service
Claim Terminal access for insurance claim management
Secure document storage for audits, insurance, and compliance purposes
Important Notes
Legal court representation is excluded.
Synchron Safety Services does not perform physical repairs or mechanical inspections.
Workers Compensation claims are excluded from service scope.
No legal advice is provided.
Services are tailored specifically to FMCSA-regulated interstate trucking operations.
From Startup to Long-Term Safety Success
At Synchron Safety Services, we are your full-service safety and compliance department handling everything from setting up your operation to maintaining your ongoing compliance for years to come.